Click here to view Board Meeting Meeting Packet
February 23, 2021
-Meeting called to order at 6:04pm
-Roll Call – Anita Dunkin – President, Donnie Pockrus – Vice President, Brenda Hiler – Secretary/Treasurer -Quorum established.
-Additional Attendees – Lara Lewis – Beal Properties, Toni Myers – Beal Properties
-Address by Anita Dunkin – Thank you for joining the meeting tonight. Appreciate all of the emails, comment, concerns and questions. Board stands by its decision to hire Beal Properties and is looking forward to a great year. Invites all homeowner’s who want to be involved in determining the direction of the neighborhood to please consider running for a seat on the Board in the future.
-Previous minutes – (December 2020) were approved by the Board via email vote and are included in the meeting packet.
-Financial Report – Lara Lewis (Beal Properties) reviewed financials (see meeting packet). Lara Lewis asked Board for questions on financials. None asked.
-End of December 2020 reserve bank account balance was $7,508.81.
-Delinquency report balance as of 2/23/2021 was $2,700.00, 9 lots. Beal will work to collect those past due accounts. CCR’s allow for an annual interest rate of 12% to be collected on past due annual assessments. That rate will be added to all accounts left unpaid in March. Encouraged homeowners to pay outstanding dues by end of February. Options to pay include owner’s portal, mailing a check, or paying in person at the Beal office.
-Management Report – Lara Lewis (Beal Properties) reviewed delinquency and current dues collection. 226 total lots total. 4 builder-owned.
Violations – None reported at this time. First drive will be in early March.
Team Reports – Donnie read Team reports. See meeting packet for transcript. The Board thanks the Team members for their great work over the past year.
Project status
Pool and Pavilion – Clear Water is getting ready to replaster the front pool. Should begin end of February. Prior to that, they will be making some repairs to the pumps that were previously planned. Pavilion was winterized prior to the storm. Pool and pump suffered no damage.
Unfinished Business: None to report.
New Business:
Pool Opening Date for 2021 – Board agreed on a May 1st date to open.
Pavilion Repairs – Lara will inspect, and then will meet with the Board to come up with a hit list of items to prioritize based on what the Improvement Team has already discussed.
Budget for 2021 – Brenda presents the newly approved budget. See meeting packet for copy. Board will pull $5,000 from the reserve account to help accomplish some of the projects for 2021.
Other Beal Updates:
-ByLaws – Lara discussed that the amended bylaws created at the end of 2020 were not legally filed. Beal is recommending that the old (original) bylaws be reinstated immediately. Board plans to gather a committee of homeowners to help revise the bylaws. Once those changes have been decided on and approved by the Board, Beal will handle getting them filed with the County and the State.
-Future Board meeting dates: April 15th, 6:00pm
July 13, 6:00pm
October 26, 6:00pm
Annual Membership Meeting Date: December 14, 6:00pm
-BTU bills are still in the name of the developer. Beal is in the process of getting that changed.
-Beal received a letter from an attorney informing the HOA that a homeowner who owns two lots was told by the Developer that they would only have to pay dues on one lot. Plan is to draft a response to the attorney, review with the HOA attorney, and then send. CCR’s are clear that all lots are assessed equally.
-Livestock in the neighborhood – Beal has received several emails from homeowners complaining about unauthorized livestock in the neighborhood. Beal and Board will review and communicate directly with the homeowners.
-Donnie motions to adjourn. Brenda seconds. All in favor. Meeting adjourned at 6:58pm.